 # How To Use Vlookup In Excel Sheet Step By Step

## What Is Vlookup In Excel Sheet?

VLOOKUP (Vertical Lookup) is a built-in Excel function that allows you to search for a value in a range of cells and return a corresponding value from another range of cells in the same row. It is a very useful function when you have a large data set and you want to quickly retrieve specific information from it.

Here is the syntax for the VLOOKUP function:

VLOOKUP(value, table, col_index, [range_lookup])

• `value`: The value that you want to look up.
• `table`: The range of cells that contains the data that you want to search.
• `col_index`: The column number in the table from which the function should return a value.
• `range_lookup` (optional): A logical value that specifies whether you want the function to perform an approximate match (TRUE) or an exact match (FALSE).

For example, suppose you have a table of employee data with columns for employee ID, name, and salary. You can use VLOOKUP to look up an employee’s salary based on their ID.

Here is an example of a VLOOKUP formula that does this:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this example, the `value` is A2, the `table` is B2:D9, the `colindex` is 3 (which is the column containing the salary data), and the `rangelookup` is FALSE (which means an exact match is required).

## How to find an exact match using Vlookup?

To find an exact match using the VLOOKUP function, you need to set the `range_lookup` argument to FALSE.

For example, suppose you have a table of data with columns for employee ID, name, and salary, and you want to look up an employee’s salary based on their ID. Here is an example of a VLOOKUP formula that does this and finds an exact match:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID that you want to look up), the `table` is B2:D9 (the range of cells that contains the data), the `col_index` is 3 (the column containing the salary data), and the `range_lookup` is FALSE (which means an exact match is required).

If an exact match is not found, the VLOOKUP function will return an error.

## How to use Vlookup for Multiple Criteria?

There are a few different ways that you can use the VLOOKUP function to search for multiple criteria in Excel. Here are two methods that you can use:

1. Use the INDEX and MATCH functions in combination with the VLOOKUP function.

You can use the INDEX and MATCH functions to perform a lookup based on multiple criteria. Here is an example of how you can use these functions in combination with the VLOOKUP function:

=VLOOKUP(A2&B2, C2:D9, 2, FALSE)

In this formula, the `value` is the combination of cells A2 and B2 (the criteria that you want to search for), the `table` is C2:D9 (the range of cells that contains the data), the `col_index` is 2 (the column containing the data that you want to return), and the `range_lookup` is FALSE (which means an exact match is required).

1. Use the SUMPRODUCT function.

You can use the SUMPRODUCT function to perform a lookup based on multiple criteria. Here is an example of how you can use this function:

=SUMPRODUCT((A2:A9=E2)(B2:B9=F2)(C2:C9))

In this formula, the arrays A2:A9, B2:B9, and C2:C9 represent the columns containing the criteria that you want to search for, and the values E2 and F2 represent the specific criteria that you want to match. The SUMPRODUCT function will return the sum of the values in column C2:C9 that meet all of the specified criteria.

## How do you do a Vlookup in Excel with simple example?

Suppose you have a table of data with columns for employee ID, name, and salary, and you want to look up an employee’s salary based on their ID. Here is how you can use the VLOOKUP function to do this:

1. Enter the employee ID that you want to look up in a cell (e.g., A2).
2. Select the cell where you want to display the result of the lookup (e.g., B2).
3. Type the VLOOKUP formula in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will search for the employee ID in cell A2 in the first column of the table (column C), and return the corresponding value from the third column of the table (column E). The `range_lookup` argument is set to FALSE, which means that an exact match is required.

## How to use Vlookup In Excel step by step?

Here is a step-by-step guide on how to use the VLOOKUP function in Excel:

1. Open your Excel spreadsheet and locate the table of data that you want to search.
2. Determine the value that you want to look up (the “search key”) and the range of cells that contains the data that you want to search (the “table array”).
3. Determine the column number in the table array from which you want to return a value.
4. Determine whether you want the function to perform an approximate match (TRUE) or an exact match (FALSE).
5. Select the cell where you want to display the result of the lookup.
6. Type the VLOOKUP formula in the formula bar: =VLOOKUP(value, table_array, col_index, [range_lookup]).
7. Replace “value” with a reference to the cell that contains the search key.
8. Replace “table_array” with the range of cells that contains the data that you want to search.
9. Replace “col_index” with the column number in the table array from which you want to return a value.
10. Replace “[range_lookup]” with TRUE or FALSE, depending on whether you want the function to perform an approximate match or an exact match.
11. Press Enter to complete the formula.

Here is an example of a VLOOKUP formula that searches for an employee’s salary based on their ID:

=VLOOKUP(A2, C2:E9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID that you want to look up), the `table_array` is C2:E9 (the range of cells that contains the data), the `col_index` is 3 (the column containing the salary data), and the `range_lookup` is FALSE (which means an exact match is required).

## What is the shortcut key for Vlookup?

There is no built-in shortcut key for the VLOOKUP function in Excel. However, you can create a custom shortcut key for it by following these steps:

1. Click on the “File” tab in the ribbon.
2. Click on “Options” in the left menu.
3. In the “Excel Options” window, click on “Customize Ribbon” in the left menu.
4. In the “Customize the Ribbon” window, click on the “Keyboard Shortcuts” button at the bottom.
5. In the “Customize Keyboard” window, click on the “Customize” button in the “Customizations in” dropdown menu.
6. In the “Customize Keyboard” window, click on the “Category” dropdown menu and select “Commands Not in the Ribbon”.
7. Scroll down the list of commands and select “VLOOKUP”.
8. Click on the “Press new shortcut key” field and press the desired shortcut key combination (e.g., Ctrl+Shift+V).
9. Click on the “Assign” button to assign the shortcut key.
10. Click on the “Close” button to close the “Customize Keyboard” window.

Keep in mind that this will create a custom shortcut key that only works in the current workbook. If you want to create a shortcut key that works in all workbooks, you will need to follow these steps for each workbook.

## What are 5 Functions in excel?

There are many functions available in Excel, but here are five of the most commonly used functions:

1. SUM: This function adds together a range of cells. For example, the formula =SUM(A2:A5) adds the values in cells A2 through A5.
2. AVERAGE: This function calculates the average of a range of cells. For example, the formula =AVERAGE(A2:A5) calculates the average of the values in cells A2 through A5.
3. IF: This function tests a condition and returns one value if the condition is true and another value if the condition is false. For example, the formula =IF(A2>B2, “Yes”, “No”) tests whether the value in cell A2 is greater than the value in cell B2, and returns “Yes” if the condition is true and “No” if the condition is false.
4. COUNT: This function counts the number of cells that contain numbers in a range. For example, the formula =COUNT(A2:A5) counts the number of cells in the range A2 through A5 that contain numbers.
5. MAX: This function returns the largest value in a range of cells. For example, the formula =MAX(A2:A5) returns the largest value in the range A2 through A5.

## How does Vlookup work for dummies?

VLOOKUP (Vertical Lookup) is a function in Excel that allows you to search for a specific value in a range of cells and return a corresponding value from another range of cells in the same row. It is a very useful function when you have a large data set and you want to quickly retrieve specific information from it.

Here is a simple example of how VLOOKUP works:

Suppose you have a table of data with columns for employee ID, name, and salary, and you want to look up an employee’s salary based on their ID. Here is how you can use the VLOOKUP function to do this:

1. Enter the employee ID that you want to look up in a cell (e.g., A2).
2. Select the cell where you want to display the result of the lookup (e.g., B2).
3. Type the VLOOKUP formula in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will search for the employee ID in cell A2 in the first column of the table (column C), and return the corresponding value from the third column of the table (column E). The `range_lookup` argument is set to FALSE, which means that an exact match is required.

## What rules are for Vlookup?

Here are some rules to keep in mind when using the VLOOKUP function in Excel:

1. The value that you want to look up (the “search key”) must be in the first column of the table array.
2. The table array must be sorted in ascending order by the first column.
3. If the `range_lookup` argument is set to TRUE (approximate match), the data in the first column of the table array must be sorted in ascending order and must be in a format that allows Excel to perform an approximate match (e.g., numbers, dates).
4. If the `range_lookup` argument is set to FALSE (exact match), the data in the first column of the table array does not have to be sorted, but the function will only return a value if an exact match is found.
5. If the `col_index` argument specifies a column number that is greater than the number of columns in the table array, the VLOOKUP function will return an error.
6. If the `range_lookup` argument is set to TRUE and an exact match is not found, the VLOOKUP function will return the closest match that is less than the search key.